What we take on
Most data entry backlogs are a source and a target. Tell us both and we scope the work from there.
- CRM and lead records: contact lists, event sign-ups and inbound leads keyed into your CRM with the fields your sales team actually uses.
- Invoices and receipts into accounting software: vendor bills, expense receipts and statements entered and matched to the right accounts.
- Product data and listings: specifications, attributes and pricing built into your catalog or marketplace feed. See our e-commerce product entry service for the full listing workflow.
- Forms and PDFs into spreadsheets: applications, surveys and scanned documents turned into structured rows.
- Insurance and claims records: policy and claims data keyed to your platform; see insurance.
- Logistics and order records: shipment, order and tracking data for transport and logistics teams.
- Survey and research data, and document indexing for archives and case files.
Dedicated team member vs per-record vendor
A per-record vendor bills by volume. You send a batch, you get a batch back, and you never meet the people who keyed it. Quality lives in the vendor's process, not yours.
A dedicated team member works only for you, inside your systems, at one monthly rate, with a team lead on our floor who answers to you. You train them once on your records, your rules and your exceptions, and that knowledge stays with your account.
When each model fits: a one-off conversion of a fixed archive can suit a per-record vendor. Ongoing entry, records that change shape, or anything that touches customers and money fits a dedicated team member, because the person who learns your edge cases is still there next month.
Data security and access
Your data does not leave your systems. The team member works inside your CRM, accounting platform or database through a named account with the least privilege the job needs, and access ends the day the engagement does.
Every engagement runs under an NDA. Work happens on site at our Cebu Business Park facility, on company workstations with activity monitoring and CCTV in the production area, with no data exported to personal devices. Our screening and workstation controls are described on employee profile and background check.
For your own side of the arrangement, the FTC's Cybersecurity for Small Business guide is the checklist we ask clients to walk through before access is granted, and the NIST Cybersecurity Framework is the reference we map controls to.
Data validation and cleansing
Entry is half the job. Most clients also arrive with records that are already wrong, and the same team member can fix those.
- Deduplication: matching rules you approve, merged records with the surviving values you choose.
- Standardization: names, addresses, phone formats and codes brought to one agreed format.
- Missing-field fills: gaps completed from sources you name, never guessed.
- Format conversion: records moved between spreadsheets, CRMs, accounting platforms and databases with field mapping agreed in writing first.
Validation runs as a project with a before-and-after count, or as a standing weekly task on records that keep arriving.
How to choose a data entry outsourcing company
Shortlisting providers? Ask every one of them for these seven things in writing.
- A legal entity and labor compliance you can verify. Staff Outsourcing Solutions is SEC-registered and DOLE-compliant in the Philippines.
- Facility and workstation controls: where the work happens, who can see the screen, what leaves the building.
- The QA method, in writing, with who checks what and how often.
- Turnaround commitments for a backlog and for daily volume, and what happens when volume spikes.
- Systems experience in the platforms you use, with references from clients on the same platforms.
- A team lead you can reach during your business hours, not a ticket queue.
- References you can call, with the client's permission.
If a provider cannot put an item in writing, that is the answer.
What data entry outsourcing costs
A dedicated data entry team member starts from $1,500 a month, all-in: salary, benefits, workstation, facility, supervision and HR. That is 53 to 70% below the fully loaded cost of a comparable US hire. The US Bureau of Labor Statistics publishes the national wage for data entry keyers if you want to run the comparison against your own payroll.
In practice clients tell us the dedicated model runs twice as productive at a quarter of the cost: one person who knows the records, no re-briefing a vendor for each batch.
Put your own numbers in the employee cost calculator for a side-by-side estimate.
Our 3-step process
We help businesses find the right talent to strengthen operations, connecting you with skilled professionals aligned with your goals to drive efficiency and growth.
Consultation
We analyze your needs, challenges and objectives.
Tailored Solution
We design a customized plan that aligns with your goals.
Ongoing Support
Our team provides continuous assistance and optimizations to ensure efficiency.
Why Staff Outsourcing Solutions
We have built and run dedicated teams for US companies since 2010, 15 years of back-office, customer service and data work from one facility in Cebu Business Park. The company is SEC-registered and DOLE-compliant in the Philippines, with a US office in Nixa, Missouri, so your contract, your invoices and your point of contact are American.
Our facility has a full building generator for backup power. We have multiple redundant internet services running on separate undersea cables with direct routes to the US and beyond. This allows us to have reliable, low-latency service for our clients.
Thousands of employees across a multi-shift, multi-floor operation means a data entry seat can be added when your volume grows, with the same team lead. Client reviews are public on Clutch.
7F MDCT Building, Leyte Loop, Cebu Business Park, Cebu City, 6000 Philippines. US: 1738 N Gregory Drive, Nixa, MO 65714. 1-888-356-8024.
Frequently asked questions
The questions buyers ask before their first data entry engagement.
A dedicated team member starts from $1,500 a month all-in, which is 53 to 70% below a comparable US hire. The price is per person per month, not per record, so a busy month costs the same as a quiet one.
The work happens inside your systems through named accounts with least privilege, under an NDA, on company workstations in a monitored production area with CCTV, and nothing is exported to personal devices. Access ends with the engagement.
We do not quote an accuracy figure before we have seen your records. You choose the QA method (double-key entry, validation rules, sample audits, weekly error logs) and we report the results every week, so the number you see is measured on your data.
Any browser-based or remote-desktop system you grant access to: CRMs, accounting platforms, e-commerce back ends, insurance and logistics platforms, spreadsheets and databases. Tell us the platform during scoping and we match the hire to it.
We size the team to the backlog and the date you need it done, then agree a daily output target. Turnaround is written into the plan rather than quoted up front.
Yes. Product data entry, attribute building and listing uploads are covered on our e-commerce product entry page, and the same team member can also key orders and customer records.
Yes. Most clients start with one dedicated team member and add seats as volume grows, with the same team lead and the same QA method.
Our solutions are tailored to meet the needs of diverse industries, including:
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