Reclaim Time to Close Deals
Dedicated real estate virtual assistants handling the follow-up, admin and coordination that keep you in front of clients.
You did not get licensed to do data entry
The math is brutal and every agent knows it. Deals come from conversations, but the day fills with everything else — updating the CRM, keying listings into the MLS, chasing signatures, confirming showings, following up on leads that went cold three weeks ago because nobody had time.
A dedicated real estate VA takes the recurring work off your desk permanently — not a temp, not a service that rotates strangers through your account, but one person who learns your market, your systems and your scripts, and stays.
Client data, licensing scope and how the work is checked
A real estate VA touches client data and licensing scope, and there is work an unlicensed assistant must not do. Both get defined before anyone starts.
Access control
Access is scoped to the task, not the person. Your team sees the ledgers, systems and periods their work requires, and nothing beyond that.
- Named logins with MFA, no shared credentials
- Least-privilege roles reviewed each quarter
- Access revoked same day on roll-off
- System activity logged and reviewable by you
What a real estate VA handles
Lead follow-up and cold calling
Systematic outreach to new leads and long-term nurture of the database you have not touched in months.
CRM management
Every lead logged, tagged and moved through your pipeline, so no deal is lost because the follow-up lapsed.
Listing and MLS data entry
Listings entered accurately and on time, with photos, descriptions and status updates maintained.
Appointment setting and calendar management
Showings, calls and consultations booked, confirmed and reminded — with your travel time accounted for.
Transaction coordination
Contract-to-close document tracking, deadline management and coordination between all parties.
Listing marketing
Property marketing assets, email campaigns and social posts scheduled around your launch dates.
Property management admin
Tenant inquiries, maintenance coordination, application processing and rent follow-up.
Database and reporting
Clean records, regular reporting and the small administrative work that keeps everything moving.
Tools your VA will work in
We work inside your existing stack rather than asking you to migrate.
Pick your starting point
Three ways to start. Same setup either way — we learn your tools, your market and your hours before your VA touches anything.
One part-time VA
A few hours a day on your heaviest admin: CRM updates, listing entry and appointment confirmations. Clears the backlog fast.
One full-time VA
Our most common starting point for producing agents and small teams. Full admin, lead follow-up and transaction paperwork coverage.
A Dedicated Team
Built for busy-season, database-cleanup or multi-agent offices. Scale up when volume rises and scale back after.
Frequently asked questions
We've compiled a list of the most commonly asked questions to provide you with quick answers. If you can't find what you're looking for, feel free to reach out to our team we’re happy to help!
Yes — we staff your VA to your working hours and primary time zone so they are online when you are, with handovers for anything that runs outside them.
Our VAs are trained on real estate workflows — CRMs, MLS entry, transaction coordination and follow-up — and we match experience to what your desk needs.
During onboarding we document your tools, templates and scripts, and your VA works to them. Because it is one person who stays, that knowledge compounds.
Tell us early and we will re-match. The point of a dedicated VA is a working relationship, so we would rather fix a fit issue than have you carry it.
You direct the priorities; we handle HR, coverage and quality oversight on our side. You get a point of contact for anything you need.
Yes, for administrative and marketing outreach using your scripts — appointment setting, follow-up and nurture. Anything requiring licensed advice is escalated to you.
Get in touch
Tell us about the workflow
Ready to reclaim your time?
Talk to us about a real estate VA scoped to your market, your systems and your hours.